1. Introduction & Scope
Welcome to Prompts Hub (operated by Sharma Technologies). We are committed to protecting your personal data, privacy, and user-submitted content. This Privacy Policy describes how we collect, use, store, process, and safeguard your personal information when you use our platform located at https://promptshub.store (the "Site") and our associated services, including integrations and contributor tools.
By accessing or using Prompts Hub, you agree to the collection and use of your information in accordance with this policy.
2. Information We Collect
We may collect several types of information to provide, maintain, and improve our services:
2.1 Information You Provide Directly
- Account Data: When you sign up, we collect credentials such as your name, email address, username, password (hashed using industry standards), and optional profile configurations (like avatar links or creator descriptions).
- User-Submitted Content: Includes AI prompts, categories, tags, descriptions, custom parameters, collections, and any associated files or notes you upload to the platform.
- Support Communication: Any feedback, emails, or messages you send us regarding queries, help requests, or bug reports.
2.2 Information from Third-Party Integrations (OAuth)
If you link your Prompts Hub account with external services like LinkedIn or Pinterest via OAuth:
- We retrieve permitted public profile information (e.g., display name, profile picture, account identifiers).
- We access Pinterest board or pin metadata only to support visual reference features you explicitly trigger.
- We request only the minimum scopes necessary and never store your third-party credentials.
2.3 Automatically Collected Data
- Log & Device Information: IP address, browser type, operating system version, device identifiers, referral URLs, page views, and timestamps.
- Analytics & Cookies: We use analytical services and cookies (session and persistent cookies) to monitor traffic patterns, maintain active user sessions, and cache local preferences. You can manage or disable cookies through your browser settings.
3. AI Processing & Prompt Optimization
Prompts Hub leverages advanced Artificial Intelligence models (such as OpenAI GPT, Google Gemini, and Anthropic Claude APIs) to power features like keyword extraction, prompt optimization, description generation, and search indexing.
- Data Processing: When you submit a prompt for contribution or editing, the prompt text and related metadata may be processed by our backend AI endpoints.
- Foundation Training Safeguard: We do not use your personal information, private user data, or custom prompts to train public foundation AI models. All API calls to AI providers are governed by developer terms that restrict data usage for training purposes.
- Anonymization: Any data forwarded to AI processing APIs is filtered to exclude direct account identifiers wherever possible.
4. Analytics & Tracking
We use standard third-party analytics tools (such as Google Analytics and Firebase Analytics) to track Site usage, user engagements, and technical diagnostics. These tools may collect anonymized IP addresses, session durations, and interaction metrics. We use this data solely to improve performance, fix system bottlenecks, and optimize the overall user experience.
5. Payments & Financial Transactions (Future-Ready)
To support future premium subscription tiers, advertising-free options, and creator monetization features, Prompts Hub is architected to integrate with leading, secure third-party payment processors (such as Stripe or Google Pay).
- Payment Processing: All transaction and card details will be collected and processed directly by our payment providers. Prompts Hub does not store, view, or transmit raw credit card or financial account credentials on its own servers.
- Data Sharing: Sharma Technologies will only share transaction metadata (such as email, subscription plan, and billing status) with payment processors to verify account activation.
6. GDPR Legal Basis for Processing
If you are a resident of the European Economic Area (EEA) or the United Kingdom (UK), our legal basis for collecting and using your personal data depends on the specific context:
- Performance of a Contract: Necessary to provide the Prompts Hub service, manage your account, and host your submitted prompts.
- Consent: Where you have given explicit consent (e.g., OAuth connections, promotional mailers, cookie tracking).
- Legitimate Interests: To monitor safety, prevent fraudulent actions, optimize AI features, and troubleshoot platform bugs.
- Legal Compliance: To meet legal obligations, court orders, or law enforcement requirements.
7. International Data Transfers
Your information, including personal data, may be transferred to and maintained on computers located outside of your state, province, or country, where data protection laws may differ.
By using Prompts Hub, you consent to the transfer of your information to India, the United States, and other global regions where our cloud hosting providers and databases (including Firebase and Cloudinary) are located. We employ Standard Contractual Clauses (SCCs) and robust security measures to ensure that your data receives an equivalent level of protection wherever it is processed.
8. User Rights & Data Protection
You possess specific rights regarding your personal information, depending on your geographic location (including GDPR and CCPA rights):
- Right of Access: Request a copy of the personal data we store about you.
- Right to Rectification: Correct inaccurate, outdated, or incomplete data.
- Right to Erasure (De-identification): Request deletion of your account and associated personal information (subject to legal or operational exceptions).
- Right to Object / Restrict: Oppose or restrict the processing of your data.
- Right to Revoke Authorization: Disconnect OAuth integrations (LinkedIn, Pinterest) at any time. You can do this directly within your social media accounts or by emailing us.
To exercise any of these rights, please email us at promptshubofficial01@gmail.com.
9. User-Submitted Content & Intellectual Property
By contributing AI prompts, descriptions, or tags to Prompts Hub:
- You represent and warrant that you own or have the necessary rights to share this content, and that it does not infringe upon any third-party copyrights or trademarks.
- You grant Prompts Hub a non-exclusive, worldwide, royalty-free license to host, display, run, analyze, distribute, and optimize your submitted content for platform users.
- Prompts Hub reserves the right to remove, edit, or reject any user-submitted prompt that violates our Acceptable Use Policy or is flagged for copyright infringement.
10. Data Security
We implement premium, production-grade security measures to safeguard your personal data:
- Encryption: Data is encrypted in transit using Secure Sockets Layer (SSL/TLS) and at rest within our databases.
- Access Control: Internal access to user databases is restricted to authorized personnel under a strict least-privilege model.
- Vulnerability Monitoring: We conduct regular configuration checks, dependency audits, and firewalls testing to detect potential security vulnerabilities.
However, please note that no internet transmission or electronic database is 100% secure. We cannot guarantee absolute security.
11. Data Retention
We retain your personal data and account configurations only for as long as your account remains active or as needed to provide our services.
- Log diagnostics and interaction histories are automatically deleted or de-identified within 30 to 90 days.
- If you request account deletion, we will delete or anonymize your personal records within 30 days, unless retention is required to fulfill legal duties, resolve disputes, or enforce agreements.
12. Children's Privacy
Prompts Hub is designed and intended for users who are at least 13 years of age (or 16 years of age in the European Union). We do not knowingly collect, store, or solicit personal information from anyone under these age limits. If we discover that a child under the required age has provided us with personal data, we will immediately purge it from our servers.
13. Changes to this Policy
We may update this Privacy Policy from time to time to reflect changes in our legal duties, services, or AI integrations. Any changes will be posted on this page with an updated "Last Updated" date. If the changes are material, we will provide a more prominent notice (such as email alerts or dashboard popups).
Contact Us
If you have any questions, concerns, feedback, or requests regarding this Privacy Policy or your personal information, you may contact us using the details below.
Sharma Technologies (Prompts Hub)
Email: promptshubofficial01@gmail.com
Address: New Delhi, India
